Administrative Secretary

JOB DESCRIPTION

He / she is responsible for:

Treat all letters and correspondence of the Branch (receiving or sending letters, faxes, e-mail, sorting, recording, ventilation, classification and archiving);

 * Supervise the work of the secretaries of the agency;

* Greet visitors to the different general management;

* Organize and follow the agenda of the Chief Executive Officer (CEO) (meeting, seminars, internal or external management);

* Perform secretarial work of management;

* Update the database of business contacts and private CEO;

* Prepare official correspondence and other documents requested by the Director or his close associates;

* Contribute to the organization of various activities of the agency organizing the administrative and logistical aspects, prepares the various workshops \ seminars and meetings, ensuring their availability in the place and time;

* Provide materials management, technical consumables, office supplies and office furniture (maintenance renewal, procurement, access control) in collaboration with the accounting matters;

* Monitor folders in all circuits on the administrative agency and its staff;

* Support the organization of travels, missions for the CEO and those responsible for management;

* Conduct any other activity related to the agency and within the scope of his responsibilities at the request of the CEO

PROFILE

* Have a university degree level BTS option secretariat at the base;

* Have good knowledge in organization and human resource management;

* Have working experience of at least three years in a similar position

* Have an excellent command of common software (Word, Excel, Access, Powerpoint, Internet, MS DOS,);

* Fluency in French and English (oral and written);

* Ability to work under conditions of pressure and deliver results

 * Be presentable and of good character;

* Have an acute sense of public relations;

* To be precise, organized, available and comply with Clause conflicts of interest.

The applications include the following documents:

1. A letter justifying the experience and capacity / the candidate (s) for the responsibilities of the position sought;

2. A Curriculum Vitae

3. A certified copy of qualifications required for the position sought;

4. A police record bulletin No. 3 dated less than three (3) months.

Candidates have until April 30, 2011 at 3pm to send them back to Planet Business Group in Bonanjo ,Douala opposite Camair Co Building 2nd floor behind Scheineder building.